Customer Support
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Zendesk Customer Win-Back Agent

Lost customers are lost revenue. This agent identifies users with unresolved or closed tickets, creates new win-back tickets, replies with personalized messages, updates ticket status, and organizes follow-ups by organization. Bring back more customers and boost retention.

Jobs your agent handles

What this agent does for you

Complete jobs, handled end-to-end — so your team focuses on what matters.

Churned Customers Never Get a Second Touch

You notice that once a customer’s support ticket is closed, no one ever follows up. The agent re-engages these lost customers automatically, giving you a second chance to win them back.

Support Team Forgets to Reopen Unresolved Cases

Your team is overwhelmed and misses unresolved tickets that quietly close. The agent finds these cases and reopens the conversation with a personalized message, recovering lost revenue.

No Systematic Follow-Up for High-Value Accounts

Key accounts with unresolved issues are slipping away because there’s no organized follow-up. The agent organizes and tracks win-back efforts by organization, ensuring high-value customers get priority attention.

Manual Outreach Takes Too Long

Your team spends hours searching for lost customers and crafting outreach messages. The agent automates ticket creation and replies, saving hours each week and boosting retention.

Inconsistent Messaging Hurts Brand Reputation

Different agents send inconsistent follow-up messages. The agent delivers personalized, consistent replies every time, improving the customer experience and your brand’s reputation.

How to hire your agent

1

Connect Zendesk

Securely connect your Zendesk account so the agent can access tickets, users, and organizations.

2

Tell the Agent Who to Win Back

Specify which lost customers to target—such as users with unresolved or closed tickets, inactivity timeframes, or by organization.

3

Agent Goes to Work

The agent searches for qualifying users, creates new win-back tickets, replies with personalized messages, updates ticket status, and organizes follow-ups by organization—all with your approval for sensitive actions.

You doing it vs. your agent doing it

Manually searching Zendesk for lost customers with unresolved or closed tickets takes hours each week.
The agent finds and targets lost customers automatically, ensuring no one slips through the cracks.
2-4 hrs/week
Creating and updating win-back tickets for each customer is tedious and easy to forget.
The agent creates and manages all win-back tickets, keeping statuses up to date and organized.
1-2 hrs/week
Crafting personalized follow-up messages for every lost customer is inconsistent and time-consuming.
The agent sends consistent, personalized replies to every win-back ticket, every time.
30 min/day
Tracking follow-ups by organization is messy and often leads to missed opportunities with key accounts.
The agent organizes all win-back efforts by organization, so high-value accounts always get prioritized.
1 hr/week
Support team coordination on win-back efforts is manual and prone to errors.
The agent keeps all tickets and statuses updated, ensuring seamless handoff to your team when customers respond.
30 min/week

Agent skill set

What this agent knows how to do

Identifies Lost Customers with Unresolved or Closed Tickets

Scans your Zendesk database to find users who have unresolved or recently closed tickets that signal dissatisfaction or churn risk.

Creates Personalized Win-Back Tickets

Automatically opens new tickets for lost customers, setting the right priority and subject to initiate a thoughtful re-engagement process.

Sends Tailored Replies to Win-Back Tickets

Replies to win-back tickets with personalized messages, addressing the customer’s past issues and inviting them to reconnect.

Updates Ticket Status and Tracks Progress

Keeps ticket status and fields up to date as the win-back process unfolds, ensuring no opportunity slips through the cracks.

Organizes Follow-Ups by Customer Organization

Groups and manages win-back efforts by organization, so you can see which accounts are being re-engaged and prioritize high-value customers.

Searches and Segments At-Risk Users

Uses advanced search to segment users by churn signals, ticket history, or inactivity, ensuring outreach is targeted and relevant.

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