CRM & Sales
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Pipedrive Deal Onboarding Agent

When a new deal is created, this agent springs into action: it adds onboarding activities, attaches notes and files, adds participants and followers, applies relevant products and discounts, and ensures all deal fields are set. Get every deal off to a perfect start and boost your close rate.

Jobs your agent handles

What this agent does for you

Complete jobs, handled end-to-end — so your team focuses on what matters.

Sales Handoffs Get Messy and Incomplete

When a new deal is created, your reps often forget to add all the right activities, notes, or files—leading to confusion and missed steps. This agent ensures every deal starts with a complete onboarding package, every time.

Key Stakeholders Are Left Out

You’ve had deals stall because the right people weren’t added as participants or followers at the start. Hire this agent to automatically loop in everyone who needs to be involved, instantly.

Manual Data Entry Slows Down Your Pipeline

Your team wastes 30+ minutes per deal filling out custom fields and attaching files. The agent does it all instantly, so your pipeline stays accurate and up-to-date.

Forecasting Is Inaccurate Due to Missing Products or Discounts

Deals enter your pipeline without the correct products or discounts applied, throwing off revenue forecasts. The agent ensures every deal is set up with the right details from day one.

Onboarding Documentation Is Scattered

Critical files and notes are missing or hard to find when a deal kicks off. The agent attaches all necessary documentation automatically, so your team never scrambles again.

How to hire your agent

1

Connect

Securely connect your Pipedrive account to the agent.

2

Tell the agent what to do

Specify which onboarding activities, notes, files, participants, products, discounts, and custom fields should be added to every new deal.

3

Agent goes to work

Every time a new deal is created, the agent instantly adds all specified activities, attaches notes and files, includes the right participants and followers, applies products and discounts, and completes all required fields—automatically.

You doing it vs. your agent doing it

Manually adding activities, notes, and files for every new deal—risking missed steps and inconsistent onboarding.
Agent instantly sets up every deal with the full onboarding package, ensuring nothing is forgotten.
30–45 min per deal
Chasing down team members to add as participants or followers, leading to communication gaps.
Agent automatically includes all relevant stakeholders on every deal, so everyone is looped in.
10 min per deal
Entering products, discounts, and custom fields by hand, which often leads to errors and inaccurate forecasts.
Agent applies all products, discounts, and fills out fields perfectly every time.
15–20 min per deal
Searching for and attaching the right files or notes—sometimes missing critical documentation.
Agent attaches all required files and notes at deal creation, so your team is always prepared.
10 min per deal
Following up on incomplete onboarding steps days later, slowing down your sales cycle.
Agent ensures every onboarding action happens instantly, so deals move forward without delay.
1–2 days per deal (in process acceleration)

Agent skill set

What this agent knows how to do

Schedules All Required Onboarding Activities

Instantly adds all the kickoff tasks, meetings, and calls your team needs to complete for every new deal, so nothing falls through the cracks.

Attaches Key Notes and Files

Links important documents, contracts, and reference notes to each deal at creation, giving your team everything they need from day one.

Adds the Right Participants and Followers

Automatically includes all the necessary sales reps, account managers, and stakeholders on new deals to ensure everyone is in the loop.

Applies Relevant Products and Discounts

Connects the correct products and any negotiated discounts to each deal, so your pipeline and forecasts are always accurate.

Completes All Custom Deal Fields

Ensures every required field—like industry, source, or deal type—is filled out for reporting and compliance, no manual data entry needed.

Uploads Supporting Files

Attaches proposals, signed agreements, or other files directly to the deal record for instant access by your team.

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